Upload
Photos and PDFs
Pick a photo or PDF from your computer and upload it from the Rows pane.
Capture modeNew
Stop typing in bills.
Upload photos and PDFs, forward them to a capture email, or link a cloud folder in OneDrive, SharePoint or Google Drive™, all from the Rows pane in Excel. Rows reads each bill and codes every line for you. You check it in Excel and post.
Online sign-up opens on 20 November.
Trusted by accountants since 2017Excel for Windows and Mac
Three ways in
However the bills turn up.
Bills come by email, land in a shared cloud folder or arrive as a pile of paper. Capture mode takes all three, and you start each one from the Rows pane in Excel.
A capture address for each entity
Forward bills from Outlook, Gmail or any inbox to the address Rows makes for that entity. They wait in Excel for you.
OutlookForward
GmailForward- Any other inboxForward
Linked folder
OneDrive, SharePoint or Google Drive
Link a cloud folder once. Bills you or your client save there come into Rows to check.
OneDriveCloud folder
SharePointCloud folder
Google DriveCloud folder
How it works
Rows does the typing. You do the checking.
Rows reads each bill and codes every line before it reaches your sheet. So you're reviewing finished work, the way you'd look over any other workpaper, not typing it in.
AI reads
- Supplier
- Date
- Amounts
- VAT
- Line items
AI codes
- Account code
- Tax rate
- Tracking category
You review
The work is done when it reaches Excel. You look it over line by line, fix anything, and nothing posts until you say so.
Malta Ltd • EUR
Post as Draft- 1
Rows reads the bill
AI reads the photo or PDF: the supplier, date, amounts, VAT and every line on it.
- 2
Rows codes every line
It works out what each line is and fills in the account code, tax rate and tracking category from the entity's own chart of accounts.
- 3
You check and post
Everything arrives filled in, so you only change what you'd code differently. Then post to Xero or QuickBooks Online when you're happy.
Per platform
Xero, QuickBooks Online and Zoho Books do bills differently.
So Capture mode works the way each one does.
Xero
Rows codes each line and you check it in a sheet, then post to Xero as a draft, awaiting approval or authorised.
- Draft
- Awaiting approval
- Authorised
QuickBooks Online
Rows takes the supplier and dates from each bill, adds the entity's tax code and the class from its business profile, and puts each line in a sheet to check before anything posts.
- Posts when you say so
Zoho Books
Rows reads the supplier, dates, amounts, VAT and each line, and puts them in a sheet for you to check.
- Read into a sheet
Why in Excel
Check two hundred lines like you'd check two.
Captured lines land in a sheet you already know your way around, already coded. Where you'd code one differently, change it and fill it down, sort by supplier, test the totals with your own formulas, then post the lot in one go.
What it costs
Bills included in every plan.
Each plan comes with Capture documents every month. A document is one bill, receipt or invoice that Rows reads. Any it can’t read don’t count. The free trial includes 50.
The allowance is shared across all your entities. Use it wherever the bills arrive.
| Plan | Documents a month |
|---|---|
| For businesses | |
| Business | 50 |
| Business Plus | 250 |
| For accountants | |
| Practice | 100 |
| Firm | 400 |
| Each extra entity, any plan | +10 |
| Top-up | A month | Each |
|---|---|---|
| +50 documents | €8 | €0.16 |
| +100 documents | €14 | €0.14 |
| +200 documents | €24 | €0.12 |
Security
Nothing reaches your books unchecked.
Nothing posts until you confirm
Posting from Excel or Capture mode always goes through an approval step before anything changes in your books.
Only the documents you send
Reports and posting read your figures live. Rows keeps only the documents you send to Capture, and any data copy you ask for until its download link expires.
You control the connection
You sign in on your platform's own page, so Rows never holds your password. Revoke access there at any time.
Support from Malta
Email us and a person on the team that builds Rows writes back, within 24 hours on working days.
- Under 1 minto refresh a full month end pack
- 10,000+accountants and finance teams since 2017
- 5+countries, Malta first
- 24 hoursto a reply from support, on working days
What is a Capture document, and what if I run out?
One bill, receipt or invoice that Rows reads. Reading the same bill again counts again, and one Rows can’t read doesn’t count. If you run out, add a top-up of 50, 100 or 200 documents a month. Unused documents don’t roll over.
Are Capture documents shared across my entities?
Yes. The Capture documents in your plan are one monthly allowance for all your entities, not a set number for each. Use them wherever the bills arrive: all 250 on one entity in Business Plus, say, or a few on each. Documents from extra entities and top-ups go into the same allowance.
Which files can I send?
Photos and PDFs. Upload them from the Rows pane, forward them to the entity’s capture address, or save them to a linked OneDrive, SharePoint or Google Drive folder.
Can I email bills to Xero or QuickBooks Online?
Yes, through Rows. Each entity gets its own capture address. Forward a bill to it and the lines wait in Excel for you to check, and nothing goes to Xero or QuickBooks Online until you post.
Does Capture mode post anything without me checking it?
No. Rows codes every line for you, but each one goes into a sheet first, and nothing posts until you confirm it.
Does it work with QuickBooks Online and Zoho Books?
With QuickBooks Online, yes: Rows takes the supplier and dates from each bill, adds the entity’s tax code and class, and posts when you say so. QuickBooks Online has no draft or approval statuses, so there’s nothing to pick. With Zoho Books, Rows reads each bill into a sheet for you to check.
Can one file hold several bills?
Yes. Rows reads each bill in the file on its own, and each one it reads counts as one Capture document: a PDF of ten receipts uses ten.
Send your first bill today.
Start the free trial, connect your entities, then upload a bill from the Rows pane and check its lines in Excel.
- 14 days free
- No card needed
- 50 Capture documents in the trial
Online sign-up opens on 20 November. Until then, email support@rowsapp.com.